Know Your Duties as a JHSC Member 15 Key Responsibilities

Gathering Information:
JHSC members serve as the eyes and ears of the workplace. They have the crucial task of actively gathering information regarding health and safety issues from various sources, including employees, management, and external resources. This information serves as the cornerstone of improving workplace safety.

Identifying Workplace Hazards:
One of the primary duties of JHSC members is to identify workplace hazards. This involves recognizing potential dangers, from faulty equipment to unsafe work procedures, and taking proactive steps to mitigate these risks.

Assessing Changes in Equipment and Work Procedures:
In a dynamic work environment, change is constant. JHSC members are tasked with assessing any alterations in equipment and work procedures, ensuring that they do not introduce new safety hazards or worsen existing ones. By monitoring and evaluating these changes, they contribute to the prevention of accidents and injuries.

Participating in Workplace Testing:
JHSC members may be actively involved in workplace testing, such as safety inspections, emergency response drills, or equipment checks. Their participation is critical in ensuring that safety measures are effective and that any issues are promptly addressed.

Following Up on Action Plans and Work Orders:
When safety issues are identified, JHSC members are responsible for following up on action plans and work orders. Their role is to ensure that corrective measures are taken promptly and that these measures effectively resolve the identified hazards.

Taking Part in Accident and Incident Investigations:
In the unfortunate event of an accident or incident, JHSC members play a pivotal role in the investigation process. They work closely with management and workers to determine the root causes, contributing factors, and potential preventative actions to avoid similar incidents in the future. By learning from these incidents, JHSC members actively contribute to the improvement of workplace safety.

Regular JHSC Meetings:
For effective communication and collaboration, JHSC members must meet regularly. Legislation typically requires that these meetings occur at least once every three months. These meetings serve as a platform for discussing health and safety matters, exchanging insights, and collectively working towards a safer work environment.

Maintaining Minutes of Proceedings:
Recording the discussions, decisions, and action plans made during JHSC meetings is vital. These minutes serve as a historical record and documentation of the committee's efforts and commitments. They also provide transparency and accountability in the decision-making process.

Conducting JHSC Meetings:
JHSC members have a duty to actively participate in committee meetings. By contributing their insights, they ensure that all voices are heard and that safety concerns are adequately addressed. These meetings are a collaborative space where worker and management representatives come together to promote workplace safety.

Effective Communication:
Effective communication is the lifeblood of workplace safety. JHSC members must excel in communicating with both workers and management, ensuring that safety concerns are effectively relayed, understood, and addressed promptly. Their ability to bridge the gap between these two vital components of the workplace is crucial in creating a safe and productive environment.

Recommending Health and Safety Improvements:
Identifying issues is not enough; JHSC members must also recommend health and safety improvements. These recommendations should be practical and tailored to the specific needs of the workplace. By identifying weaknesses and suggesting improvements, JHSC members drive positive change.

Developing Training Programs:
Education and training are powerful tools in promoting workplace safety. JHSC members can take the initiative to develop and recommend training programs that enhance employee awareness and competence in safety matters. By organizing and supporting such programs, they contribute to a culture of safety.

Record Keeping:
JHSC members are responsible for ensuring the maintenance and monitoring of all records related to injuries and work hazards. Keeping accurate records is essential for tracking progress, identifying trends, and ensuring compliance with regulations. This duty also involves maintaining records of committee activities and recommendations.

Monitoring Effectiveness:
Monitoring the effectiveness of the health and safety program and relevant policies and procedures is a continuous duty. JHSC members assess whether the implemented safety measures are achieving their intended goals and adjust as needed. This includes regular evaluation of safety policies, procedures, and programs to ensure their effectiveness.

Communicating Decisions:
JHSC decisions are not confined to the committee; they must be effectively communicated to the employer. Transparent communication ensures that management is aware of and can support safety initiatives. By conveying these decisions clearly, JHSC members foster an environment of cooperation and shared responsibility.

Annual JHSC Report:
Finally, JHSC members are tasked with preparing and presenting the annual Joint Health and Safety Committee report to the employer. This comprehensive report summarizes the committee's activities and recommendations over the year, facilitating data-driven decision-making. The annual report serves as a record of the committee's progress, achievements, and areas that require further attention. It provides a roadmap for future safety improvements in the workplace.

Conclusion:
Being a JHSC member is not merely a title; it's a commitment to ensuring the safety and well-being of all employees. The 15 key duties discussed here illustrate the multifaceted role that JHSC members play in creating a safer, healthier, and more productive workplace. By actively fulfilling these responsibilities, JHSC members contribute to the betterment of both the workforce and the organization as a whole.
In summary, the responsibilities of JHSC members extend from identifying hazards to developing training programs, from communicating with workers to recommending improvements. Their work is foundational in creating a safe and thriving work environment, and their dedication to these duties ensures a brighter and safer future for all.


Internal Links:

Registration link: JHSC Part 1 Virtual Certification with Veteran Trainers

Who needs JHSC: Why should you get JHSC Certified?

Article about OHS and how it can help track JHSC and other trainings: Why OHS Systems Matter for Ensuring Employee H&S!

External Links:

Ontario website on JHSC:  Guide for health and safety committees and representatives | ontario.ca

Not just for Ontario which shows its importance:Health and Safety Committee - What is a Health and Safety Committee? | CCOHS

Real Life Cases:

$90,000 fine for Elmira company for Workplace injury    Workplace Injury Results in $90,000 Fine for Elmira Company | Ontario Newsroom