ISO-45001

The first step of the ISO45001 journey commences with preparing a Task list which covers all the critical as well as commonly undertaken tasks. For each of the tasks, we develop detailed hazard assessments (JHAs) that recognize the hazards associated with each task, assess them based on their probability and severity, recommend controls that mitigate the risk associated with the tasks. In addition, JHAs recommend training requirements, requirements of associated Safe Job Procedures, mandatory and recommended PPE, and applicable legislative requirements. JHAs are the foundation of a Health and Safety Management Program.

As part of the next step, we configure client employees on 4S’s proprietary online management system (4SafeCom) that supports OHS training, workplace inspections and a large number of other forms/ reporting systems, specific topics such as the Contractor Management Program and Preventative Maintenance and generates statistics and dashboards that provide a “story of the workplace”. 4 mandatory training courses in Ontario are assigned to employees as online courses and on successful completion, QR coded certificates are generated.

In the third step, 4S helps clients draft policies and procedures for each of the 17 elements of the ISO45001 program. Each policy and procedure is customized to meet the client’s business needs and meets the requirements of the ISO45001 certification program. Draft policies and procedures are discussed with client and their feedback is incorporated before the documents are finalized and ready for implementation.

In this phase, we coach clients to implement the policies and procedures and generate evidence that can be presented for the Internal Audit. Multiple coaching sessions are scheduled to ensure that the topics are implemented in an organized manner. Through the implementation phase, 4S reviews implementation with the client, providing feedback and guidance to ensure proper implementation and evidence gathering.

As part of this phase, the evidence gathered in the previous phase is collated to meet the ISO45001 audit requirements. 4S undertakes a quality check of the audit and ensures that the evidence being presented by the client meets the stipulated requirements. Post incorporation of 4S feedback, the Internal Audit is submitted for review.

In the final phase of the ISO45001 journey and upon receiving a successful score in the Internal Audit, 4S supports clients in preparing for the External Audit. As part of this phase, 4S provides support with site reviews, interview coaching and guidance necessary to ensure the smooth and seamless conduct of the External Audit. Upon completion of the External Audit, client’s receive the ISO45001 certification.