Health and Safety Excellence Program

Health and Safety Excellence Program of WSIB – Your chance to get rebates for maintaining H&S compliance & building a sustainable program!

WSIB is launching its Health and Safety Excellence Program (Excellence Program) in January 2020. Moreover, the program promises to change the way businesses perceive Occupational Health and Safety (OHS) in Ontario. Going forward, businesses in Ontario need not perceive workplace health and safety as a cost. In fact, with the new Health and Safety Excellence Program, health and safety becomes an investment. Furthermore, the new program will provide Ontario employers with rebates on their WSIB premium based on completion of program requirements.

What is WSIB’s Health and Safety Excellence Program?

The Health and Safety Excellence Program integrates the strengths of WSIB’s three previous voluntary programs. Moreover, these include the Small Business, Workwell, and Safety Groups programs. Furthermore, the new single health and safety program provides more service and delivery options.

Rebates and recognition for workplaces are an integral part of participating in the new program. Moreover, employers of all sizes can work with WSIB-approved providers to join the program. In fact, the program aims to help employers in Ontario develop and/or improve their health and safety program. Thus, you can join it regardless of where you are in your health and safety journey. Furthermore, it will help you build a health and safety management system based on best practices.

What are the benefits of enrolling for the H&S Excellence Program?

By enrolling for the H&S Excellence Program, you will enjoy several benefits such as the following:

  • Be eligible for financial rebates from WSIB based on successful completion of the program.
  • Receive digital badge recognition from WSIB for both participation and completion in the excellence program. In fact, you can place that on your company’s electronic material such as your website and emails.
  • Work with a WSIB-approved provider to assist with the program on-boarding and participation process.
  • Ultimately, you will reduce risks and hazards in your workplace. Furthermore, you will contribute towards the development and maintenance of a sustainable workplace safety culture.

A WSIB-approved provider, 4S Consulting Services Inc. can provide you with all the support you will need to be successful with the Health and Safety Excellence Program. Furthermore, 4S can assist you with choosing the H&S topics, program admin support, consulting support for your program (if required), team mentoring, and ongoing support (if required).

What is the approximate rebate you can expect?

WSIB calculates rebates as a percentage of total premium per completed topic. Moreover, participating employers can complete between 1-5 topics each year.

Businesses with less ability to impact their premium (<20% predictability) will receive 2% of their total WSIB premiums per completed topic. However, businesses with more ability to impact their premium (>20% predictability) will receive 1.4% of your total WSIB premiums per completed topic.

To determine your predictability percentage level, please visit the WSIB Compass. Moreover, you can look up information for your business. Under the “premium rates”, you will see your predictability in the top right corner.

Rebate Levels:

  • The minimum rebate is the lower of $1,000 per completed topic OR 75% of WSIB annual premium overall.
  • However, the maximum rebate is $50,000 per completed topic.

Who’s eligible to participate in the H&S Excellence Program?

All businesses with an active WSIB account number are eligible to participate in the excellence program. Moreover, to participate in the program, employers need to select a WSIB-approved provider.

Here’s how the safety excellence program works:

1) Attending an information session (optional)

WSIB hosts FREE information sessions to provide you with key program information. Further, this includes information about Ontario’s health and safety legislative requirements, recent updates, and role of WSIB.

The sessions provide a program overview, discuss eligibility criteria, and walk you through the program registration and participation process.

2)  Join through a WSIB-approved provider – “Join” stage.

Once you have decided that you want to participate in the program, you need to select a WSIB-approved provider.

To date, the WSIB has approved over twenty providers. Moreover, the providers assist participating companies as follows:

  • Program participation and admin support
  • Taking them through registration, topic selection, topic completion, validation, and payment.

Each provider has its own type of services generally based on the following:

  • The services they offer.
  • Industries they are familiar with
  • Regions that they cover through their services.

For example, 4S Consulting has a variety of services associated with the Excellence Program. Furthermore, this enables 4S to serve the smallest to the largest companies with services that fit their needs.

Each provider sets the fees for these services based on the types of services they offers.

 3)  Assessment, Topic Selection and Action Plan Completion

Every participating company must take a health and safety assessment provided by the WSIB. Moreover, this assessment will help evaluate where a company is on their health and safety journey and topic selection. Furthermore, if you choose 4S as your provider, we will assist you with the assessment completion and selection of topics. Participating companies must choose topics that will provide them with the most value. Therefore, you must choose topics that address known gaps in your health and safety program.

After you complete your assessment, you will have 90 days (three months) to finalize your selected topics. Further, you will need to also complete your Action Plan within these 90 days.

4) Topic Completion – “Develop” Stage

At this stage, you will begin to work on your selected health and safety topics. Moreover, your provider will guide you through the program process. Furthermore, based on your selected services chosen, they may provide more hands-on support with topic completion.

A well-developed occupational health and safety program is a written plan that can help you:

  • Identify and control hazards
  • Define safety responsibilities
  • Respond to issues and emergencies.

Moreover, safety shouldn’t be an after-thought. In fact, your program should build health and safety into all your workplace practices and activities.

A health and safety topic is typically a chapter in that plan. Furthermore, it focuses on a single specific component or process of health and safety. This includes training or encouraging active worker participation.

5) Topic Validation – “Demonstrate” Stage

Upon completion of each topic, the WSIB requires evidence to show the completion. Therefore, with the help of your provider, you will submit this evidence to the WSIB. Moreover, each participating company receives a desk validation by a WSIB validation. This will include review of the evidence package submitted. Furthermore, please note that WSIB might choose you as a participating company an onsite review and validation.

WSIB chooses companies for onsite review and validation based on certain factors. Furthermore, WSIB might select a company for onsite review and validation based on:

  • A specific topic or industry focus
  • Years of program participation
  • Discrepancies in information

The onsite validation builds on the results of the desk validation. Therefore, it is a verification of the evidence package you have already submitted for each topic. Hence, all employers should be prepared and ready for an onsite validation.

You should complete your topics and submit evidence for validation within 12 months of the initial sign-up for the program.

6) Rebate Payment and Achieving Recognition

You’ve worked hard to implement your health and safety topics. Therefore, you deserve to be rewarded. Moreover, rebates and recognition are key components of program participation.

The WSIB will issue rebate payments every Spring and Fall while the program runs. Furthermore, WSIB expects the first payment batch to be in November 2020.

Program participants get a 60 calendar day window to correct any gaps identified during desk validation.

* Only Schedule 1 employers can get financial rebates.

4Safety Excellence – From Awareness to Excellence!

Why choose 4S as your provider for Safety Excellence?

There are over twenty providers that are approved by the WSIB to support the Excellence program.

4S provides the following benefits for the Safety Excellence program:

  • Provides services to all industries, with expertise in construction, trades, retail, hospitality, services, municipalities, and healthcare.
  • Supports customers across Ontario and provides coverage in all regions.
  • The only provider offering comprehensive health and safety services. These include online training, in-person training, consulting, audits, inspections, and a software system to manage compliance.
  • The only provider who is qualified as both a COR and ISO 45001 auditor.
  • Offers services that support the smallest to the largest customers.

Available Participation Options and Pricing

4S provides options for every size and type of customer looking to participate in Safety Excellence.

Mixed Group Offering

  • Customers participate in three to four group sessions that cover all industries and sizes.
  • Sessions will be a combination of in-person and online.
  • 4S will align the topics among participants in the group, but all may not necessarily be the same.
  • Participants can network and share best practices.
  • Minimum of 15 participants in a group.
  • 4S will provide guidance and support for topic completion and validation.
  • Pricing:
    • $1,000/WSIB firm account for customers with WSIB Premium under $1,000,000.
    • $1,000 + 0.01% of WSIB Premium over $1,000,000.
    • Additional support services to be negotiated individually between customer and 4S.

Industry Group Offering

  • Customers participate in three to four group sessions that cover a specific industry.
    • Please contact 4S to get current list of industry group availability (COR, ISO, construction)
  • Sessions will be a combination of in-person and online.
  • Customers participate in three to four group sessions that cover all industries and sizes.
  • Sessions will be a combination of in-person and online.
  • 4S will align the topics among participants in the group, but all may not necessarily be the same.
  • Participants can network and share best practices
  • Minimum of 15 participants in a group.
  • 4S will provide guidance and support for topic completion and validation.
  • Pricing:
    • $1,000/WSIB firm account for customers with WSIB Premium under $1,000,000.
    • $1,000 + 0.01% of WSIB Premium over $1,000,000.
    • Additional support services to be negotiated individually between customer and 4S.

Custom Group Offering

Typically for franchises or companies with multiple locations and WSIB accounts

  • Customers participate in a custom-designed program.
  • Pricing:
    • To be negotiated with 4S.

Dedicated 1:1 Offering

Typically for large customers

  • Customers participate in a custom designed program.
  • Pricing:
    • To be negotiated with 4S

What’s included:

  • Assist with completing the H&S assessment, if required.
  • Help you select the most relevant H&S topics for your workplace.
  • Provide the link to digital platform to employers registered with 4S for the H&S Excellence Program.
  • 4 group sessions (1/2 day), 3 physical meetings recommended with 1 virtual meeting optional.
  • Facilitate networking and sharing of best practices between members at group sessions/meetings.
  • Program admin support.
  • Advice you on the steps you should take to address gaps for any topics deemed incomplete at validation. Employers will have 60 days to address any gaps identified during validation.
  • Review and provide feedback on the evidence you provide to show successful topics completion.

* Other Health & Safety consulting services, online or in-class training, online management system, and additional program support are available for an additional fee.

4S Advantage:

  • Mentoring support.
  • Special offers for training, consulting & 4SafeCom  Online Training & Management System.
  • Experienced auditors with mentoring expertise.
  • Provide you with all the resources to help you develop and complete your H&S topics.

CLICK HERE to know more about the information sessions to explain H&S Excellence Program.

READ MORE about the H&S Excellence Program.

CLICK HERE for online enrollment.

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