COR in Ontario: FAQs

FAQs on achieving COR in Ontario

1) What is COR™?
2) How does the IHSA administer COR in Ontario?
3) What does COR process in Ontario look at?
4) What is an ideal way to implement COR™?
5) How can an external COR™ support partner such as 4S Consulting help?
6) What’s the leg-work involved in attaining COR in Ontario?
7) What are the timelines set by top buyers to become COR™ certified in Ontario?
8) How can COR™ gap analysis help your company?
9) Why do you need to come a 4S COR™ breakfast seminar?
10) Here’s how we’ll help you maintain your COR™ momentum through our COR™ Breakfast Seminar:
11) Why is a job hazard analysis important for COR™?
12) How can implementation of an online system help you with COR™?
13) How does training frontline supervisors help you with COR™?
14) How does training all your employees thoroughly help you with COR™?
15) Why should COR™ be part of your business strategy?
16) How does COR™ certification help small and medium businesses with government and large projects?
17) How does COR™ certification help small businesses with marketing prestige and brand recognition?
18) How can COR™ certification in Ontario help small businesses in improving team work?
19) How can COR™ certification in Ontario help mitigate chances of workplace accidents or incidents?
20) How does COR™ certification in Ontario help you attract more talented and dedicated staff?
21) Why get an expert COR™ consultant to assist you with COR™ in Ontario?

1) What is COR™?

COR in Ontario is a three-year certification provided by the Infrastructure Health and Safety Association (IHSA). IHSA is the only approved provider (registrar) of COR in Ontario.

2) How does the IHSA administer COR in Ontario?

IHSA provides the Certificate of Recognition (COR™) after the successful completion of internal and external audits, which takes approximately 12-18 months. The COR certification will be valid for three years from the date of issue. However, IHSA requires the employer to perform and successfully complete internal maintenance audits in year 2 and 3 while complying with the requirements of COR in Ontario. Further, IHSA must approve all the internal audit results. IHSA issues a Letter of Good Standing for year 2 and 3 certifying that the training elements and audit standards were maintained by the employer.

Further, in year 4, the employer must reapply for the COR program and kick-start the process again. Key to COR™ accreditation success lies in an organization’s ability to demonstrate consistent application of its OHS program throughout the organization.

3) What does COR process in Ontario look at?

COR process in Ontario looks at three major aspects:

  • Documentation of your policies, processes, and procedures to meet compliance
  • Performance of internal and external audits to ensure that whatever is being documented is actually happening
  • Building health and safety culture at the workplace through a health and safety program, which is not dependent on individuals[/expand]

4) What is an ideal way to implement COR™?

An ideal way to implement the ‘COR™ Strategy’ is through a 6 step implementation plan, preferably with help from an experienced COR support partner. Once you have established a process, you must set up resources that you will require to get started with the accreditation.

These processes can be divided as follows:

Step 1 – Gap Analysis

  • It is recommended to perform a gap analysis on what is being done and what needs to be done to get the accreditation.
  • It is always a good option to use the services of an expert external COR consultant for conducting a comprehensive COR gap analysis.
  • Apart from serving as a vital OHS due diligence document, gap analysis by an expert external consultant provides you with an unbiased clear opinion on your program.
  • In fact, external COR™ consultants will also make relevant recommendations if your program has gaps.
  • Further, they will provide you with a clear roadmap of where the organization is and where it needs to go for achieving COR in Ontario.

Step 2 – Conduct job hazard analysis

  • Job hazard analysis (JHA) helps you identify hazards based on activities performed.
  • JHA helps in identification of job function hazards, and the probability and severity of workplace injury and/or illness as it relates to each categorized task.
  • JHA helps you identify and develop the SJPs / SWP (Safe Job/Work Procedures) for high risk tasks, which is vital for COR™.
  • JHA increases the overall health and safety awareness in the workplace, making it easier for building a health and safety culture, which is crucial for COR™.
  • Seeking help from an expert COR™ support partner with regards to conducting a JHA is a good idea.
  • A COR™ support partner can help you integrate your JHA with your business.

Step 3 – Implement an online system

  • Next, you are recommended to implement an online safety training and management system to capture and store records largely for documentation.
  • An online safety training and management system will make it much easier to maintain information, communicate with your workers, and keep your health and safety program alive.
  • You can map your JHA that with an online system, which is an important feature.
  • Apart from helping you with due diligence, online systems make it easier to track the progress of your health and safety initiatives, which is vital for achieving COR in Ontario.

Step 4 – Training frontline supervisors

  • The next step is to get all your frontline supervisors and managers trained on understanding their responsibilities and the change in processes along with its requirements as the implementation takes place.
  • This is crucial for COR™ certification since employee engagement is one of the major pillars on which the success of building a health and safety culture hinges. COR in Ontario is all about creating and sustaining a health and safety culture.
  • The role of middle-management in COR™ certification just cannot be undermined. In fact, it is often the middle-management that tend to resist change the most.
  • Training middle-management is crucial simply because COR™ involves a major strategic change that needs to be executed across all levels of the organization.
  • It is your middle-management that will communicate your COR™ strategy across the organization.
  • With the Occupational Health and Safety Act constantly increasing the emphasis on the role of supervisors within an organization in terms of health and safety, training your supervisors for COR™ becomes even more important.

Step 5 – Provide comprehensive training for all employees

  • It’s good to ensure that all your employees undergo all the mandatory training and hazard-specific training.
  • It’s also important to ensure that they get trained in all the new ways of carrying out their daily activities as well as filling in the required forms and checklists.
  • Regular training conducted by you constantly reinforces your company’s message in the minds of the employees, slowly making it a part of your organizational culture.
  • Technology plays a big role in making the training process seamless, user-friendly, measurable, and efficiently manageable.
  • You can use online systems to train employees, manage their records, and monitor their performance easily and effectively.
  • Regular training of employees is one of the best engagement strategies that you can adopt.
  • Interactive training goes a long way in terms of creating the right atmosphere to build a workplace safety culture within your organization.
  • COR™ is all about creating a sustainable health and safety culture within your organization over a long term. Employee training will help you in this regard.

Step 6 – Thorough monitoring

  • The last step you are recommended to follow is to conduct thorough monitoring on an ongoing basis.
  • It’s very important for you to ensure that what is being said in your program is being communicated, understood, and followed correctly by employees at all levels of your organization.

5) How can an external COR™ support partner such as 4S Consulting help?

4S is an occupational health and safety advisory firm that ensures compliance and protects companies such as you and its employees with a “live” occupational and safety management program.

We can help you achieve COR in Ontario in the following ways:

  • COR™ gap analysis: We can perform a detailed based on the 19 elements for COR in Ontario. We will be making recommendations for gaps in your program, if any. Further, we will be providing you with a roadmap for achieving COR in Ontario.
  • 4SafeCom™ Safety Training and Management System: We can support you in achieving COR in Ontario through our online training and management system. 4SafeCom™ system will not only make your H&S program come alive, it will also provide with a robust platform to manage your OHS documentation for achieving COR in Ontario. The system allows to manage employees’ training records, conduct online workplace inspections, track progress on action items, record toolbox meetings/safety talks, get employees to review & acknowledge your policies & procedures. It will bring your H&S program alive.
  • Full COR™ support partner: As a start-to-finish support partner for achieving COR in Ontario, 4S will be there with you right through your journey for COR in Ontario. Our full support package includes COR™ consulting, site inspections, 4SafeCom™ Safety Training and Management System, team mentoring, developing H&S program, and everything you require to achieve COR in Ontario. As your COR™ support partner, we will help you in building a health and safety culture, which is not dependent on individuals. It will be one that will enable you to not only be in compliance, but also remain in compliance.

We do not charge by the hour. We take an ‘all-inclusive flat monthly payment’ for our full COR support service.

This will include:

We provide you with all the tools that you would require to make and manage your program in a manner that it is not dependent on individuals.

If you use our COR™ gap analysis service and later decide to use our services as a full COR support partner, we will credit back half of the cost you paid for performing the gap analysis during the first year of consulting.

We conduct breakfast seminars on preparing for internal audit for achieving COR in Ontario. CLICK HERE to register for the next seminar to know more about COR™. Breakfast seminars on COR are a good way to know each other and for understanding your COR requirements.

6) What’s the leg-work involved in attaining COR in Ontario?

In year 1, IHSA requires an employer to submit at least one year’s worth of documentation as part of the internal audit for achieving COR in Ontario. Thus, there is large amount of leg-work involved in getting the documentation required, which is mentioned below:

  • Conducting thorough risk assessment and Job Hazard Analysis
  • Developing/updating policies, procedures, and SJPs/SWPs based on COR™ standards
  • Ensuring comprehensive training and record management of employees
  • Performing regular site inspections to ensure everything is in compliance
  • Interviewing managers and workers to check their levels of understanding of the program
  • Preparing H&S manual
  • Constant monitoring
  • Organizing loads of vital documents
  • Setting and following strict project timelines[/expand]

7) What are the timelines set by top buyers to become COR™ certified in Ontario?

The Infrastructure Health and Safety Association (IHSA) has provided a list of buyers supporting implementation of COR in Ontario. The list following clearly explains the COR™ certification requirements of top buyers to qualify them for the bidding process:

Organizations Requiring COR™ certification

City of Toronto

2017 – Contracts greater than $25M

2018 – Contracts from $10M to $25M

2019 – Contracts less than $10M and for consultants (architectural, engineering)*

Infrastructure Ontario

2017 – All construction prime team members in Infrastructure Ontario’s Alternative Financing and Procurement (AFP) Request for Qualification (RFQ) process must show COR™ certification.

2018 – Beginning in Spring 2018, it will be a mandatory requirement in the Direct Delivery RFPs for companies to demonstrate COR certification.

Infrastructure Ontario – Direct Delivery Real Estate

2017 – Projects over $10 million (Direct Delivery) will require participating companies to have registered in the COR program and begun the process towards successful certification.

Metrolinx

2017 – COR™ certified status with IHSA as of the date of closing for any construction procurements with an estimated value of $5 million or more.

2018 – COR™ certified status with IHSA as of the date of closing for any construction procurements regardless of estimated project value

Toronto Transit Commission

2017 – Contracts estimated at greater than $5M – Contractors must be COR™ certified.

2018 – July 1, 2018 – contracts estimated at greater than $5M – Contractors must be COR™ certified.  Must be registered at a minimum to bid

2019 – January 1, 2019 all contracts regardless of value contractors must be COR™ certified.

Greater Toronto Airport Authority

2017 – GTAA will require all contractors working on GTAA projects to be COR™ certified by January 2017. However, if you have registered your company in the COR™ program by January 2017 and can demonstrate that you are actively pursuing certification, the GTAA will accept that as an alternative to full certification.

City of Brampton

2019 – January 1, 2019 contracts greater than $25M

2020 – January 1, 2020 contracts from $10M to $25M

2021 – January 1, 2021 contracts less than $10M

York Region

2018 – January 1, 2018 new construction contracts over $150,000 – bidders must be COR™ registered

2020 – January 1, 2020 new construction contracts over $150,000 – bidders must be COR™ certified

City of Mississauga

Moving forward, construction contractors will be required to obtain a Certificate of Recognition (COR™) – a comprehensive health and safety certification – as a prerequisite for working with the City

Town of Milton

2018 – February 1, 2018 new construction contracts over $5M must be COR™ certified

8) How can COR™ gap analysis help your company?

It is recommended to perform a gap analysis on what is being done and what needs to be done to get the COR™ certification. It is a good option to use the services of an expert external COR™ consultant for the gap analysis. Apart from serving as a vital OHS due diligence document, gap analysis by an expert external consultant provides you with an unbiased clear opinion on your program.

In fact, they will also make relevant recommendations if your program has gaps. Further, they will provide you with a clear roadmap of where the organization is and where it needs to go for becoming COR certified in Ontario.

9) Why do you need to come a 4S COR™ breakfast seminar?

We conduct breakfast seminars on preparing for COR™ audit in Ontario. CLICK HERE to register for the next seminar to know more about COR™. These seminars are a good way to know each other and for understanding your COR™ requirements.

10) Here’s how we’ll help you maintain your COR™ momentum through our COR™ Breakfast Seminar:

  • COR™ seminar will be a good place for you to network with industry peers and understand where they stand with regards to COR™ certification in Ontario.
  • Get vital tips on simplifying what looks like a complex process to achieve COR in Ontario.
  • Discuss key developments such as the York Region and other top buyers making COR™ mandatory, going forward, key aspects of Occupational Health and Safety, and much more.
  • You can evaluate where you are in terms of achieving the IHSA COR certification.
  • You can get to know about online tools for managing your organization’s health and safety, which will help in gaining COR™ certification.
  • Know more about mandatory training compliance as per the Occupational Health and Safety Act and other helpful advisory services, which will make the COR™ certification process easier.

11) Why is a job hazard analysis important for COR™?

Job hazard analysis (JHA) helps you identify hazards based on activities performed. JHA helps in identification of job function hazards, and the probability and severity of workplace injury and/or illness as it relates to each categorized task.

JHA helps you identify and develop the SJPs / SWP (Safe Job/Work Procedures) for high risk tasks, which is vital for COR™. JHA increases the overall health and safety awareness in the workplace, making it easier for building a health and safety culture, which is crucial for COR™.

Seeking help from an expert COR™ support partner with regards to conducting a JHA is a good idea. A COR™ support partner can help you integrate your JHA with your business.

12) How can implementation of an online system help you with COR™?

Implementing an online safety training and management system will help you capture and store records largely for documentation. An online safety training and management system will make it much easier to maintain information, communicate with your workers, and keep your health and safety program alive.

You can map your job hazard analysis with an online system, which is an important feature. Apart from helping you with due diligence, online systems make it easier to track the progress of your health and safety initiatives, which is vital for COR™.

13) How does training frontline supervisors help you with COR™?

Getting all your frontline supervisors and managers trained on understanding their responsibilities and the change in processes along with its requirements is crucial as the COR™ implementation takes place. This is crucial for COR™ certification since employee engagement is one of the major pillars on which the success of building a health and safety culture hinges. COR™ is all about creating and sustaining a health and safety culture, which is not dependent on Individuals.

The role of middle-management in COR™ certification just cannot be undermined. In fact, it is often the middle-management that tend to resist change the most. Training middle-management is crucial simply because COR™ involves a major strategic change that needs to be executed across all levels of the organization. It is your middle-management that will communicate your COR™ strategy across the organization.

With the Occupational Health and Safety Act constantly increasing the emphasis on the role of supervisors within an organization in terms of health and safety, training your supervisors for COR™ becomes even more important.

14) How does training all your employees thoroughly help you with COR™?

It’s good to ensure that all your employees undergo all the mandatory training and hazard-specific training. It’s also important to ensure that they get trained in all the new ways of carrying out their daily activities as well as filling in the required forms and checklists.

Regular training conducted by you constantly reinforces your company’s message in the minds of the employees, slowly making it a part of your organizational culture. Technology plays a big role in making the training process seamless, user-friendly, measurable, and efficiently manageable.

You can use online systems to train employees, manage their records, and monitor their performance easily and effectively. Regular training of employees is one of the best engagement strategies that you can adopt. It helps you in constantly reinforcing your safety message in the minds of your employees.

Interactive training goes a long way in terms of creating the right atmosphere to build a workplace safety culture within your organization. COR™ is all about creating a health and safety culture within your organization over a long term, which is not dependent on individuals. Employee training will help you in this regard.

15) Why should COR™ be part of your business strategy?

COR™ accreditation is a process for consistency throughout the organization. You need to start by looking at each element of the COR™ requirements as setting up a process to capture and maintain that information. That’s where it becomes an integral part of your ‘business strategy’. Thus, you cannot just perceive COR™ as just another ‘business tactic’.

The worst strategy to take for COR™ accreditation is the act of simply collecting information as one would during a bidding process to participate in it. COR in Ontario looks at a working system and proof of documentation on the activities that happen in an organization.

16) How does COR™ certification help small and medium businesses with government and large projects?

As a COR™ certified company, you can bid on government contracts and other large projects with COR™ as a pre-requisite. This is a very important point since government projects and other large contracts are highly lucrative for companies. Moreover, one of the major benefits of contracting with the government or other large players in prompt payment. In fact, many small projects have funding issues, which results in regular payment delays. Thus, COR™ is a business strategy and not just a bidding tactic.

17) How does COR™ certification help small businesses with marketing prestige and brand recognition?

Having COR™ certification is serious marketing prestige for any company in Ontario. Moreover, it helps you create a positive and strong image among your customers, industry, and authorities. In fact, with COR™, your peers will view your company as one that’s run professionally. Further, the confidence of all the key stakeholders increases since your company will meet a nationally recognized standard. This helps largely in creating a positive brand recognition.

Workplace safety and brand recognition go hand-in-glove. We all remember what happened to the global brand image of British Petroleum after the oil-spill disaster. Rampant social media presence allows people to make information related to your company viral within no time. Further, the last thing you want is negative publicity due to workplace injuries and incidents. With big projects in the offing and a bright future for your business, this publicity doesn’t help. Therefore, COR™ provides your company with the vital competitive edge in the bidding process.

18) How can COR™ certification in Ontario help small businesses in improving team work?

It is not the individual project manager, foreman, or worker who gets the COR™ certification. In fact, all your employees participate to some level in achieving COR™ status for your company. Therefore, COR™ is one of the few achievements that you achieve by participation of everyone in the company. Hence, COR™ serves as an ideal platform for engaging employee interaction. Thus, it helps improve staff productivity and efficiency.

19) How can COR™ certification in Ontario help mitigate chances of workplace accidents or incidents?

COR™ relies heavily on risk management to reduce the chances of incidents and accidents. COR™ certification requires strict adherence to compliance standards. Further, COR™ certification is highly process driven. Therefore, it requires creation, completion, updating, and maintenance of safety related documentation. This helps largely in enabling your staff to plan and prevent incidents.

20) How does COR™ certification in Ontario help you attract more talented and dedicated staff?

COR™ acts like a strong magnet for your company in attracting highly talented and dedicated staff. These staff members generally prefer working for companies that are structured and organized. COR™ provides you with just that.

21) Why get an expert COR™ consultant to assist you with COR™ in Ontario?

COR is a business strategy and not just a tactic to participate in the bidding process. Expert consultants for COR tend to provide you with quality assistance to achieve COR in Ontario. COR process is lengthy, filled with documents, and requires patience. This is where help from expert COR consultants can come in really handy. They will do all the leg-work for you and help you cross the finishing line. Further, they will provide you with all the tools and systems required to make the COR certification process easier in Ontario. COR consultants will assist with COR process in Ontario right from start-to-finish.

Thank you for visiting our FAQs Page on COR™ in Ontario

Let us know how to get back to you for COR™ support.

Please Note! The Clock's Ticking on COR™ in Ontario. Come 2019, you just can't remain COR™ registered.


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