JHSC Certification Training: FAQs

FAQs on JHSC Certification Training in Ontario

1) What is the new standard of the JHSC Certification Training Program?
2) What is the new training provider standard for JHSC Certification?
3) By when did the new JHSC Certification Training Standards become effective?
4) Who can provide the CPO-approved JHSC certification training program?
5) How can you become a certified member of a JHSC of your company?
6) How many members of the Joint Health and Safety Committee need to be certified?
7) What is the time taken to complete the part 1 and 2 of the JHSC training program?
8) Can a training provider deliver their current approved program prior to being approved by the CPO?
9) When can a training provider begin delivering training under the new JHSC Certification Training standards?
10) Can a CPO-approved JHSC training provider be approved to deliver training only for Part 1 or Part 2 or just JHSC Refresher Training?
11) What is the program standard for provide for e-Learning or blended learning of JHSC Certification Training?
12) Can an employer become a CPO-approved training provider under the new Standards?
13) Will an employer require ministry or CPO approval for all the occupational health and safety training offered in-house?
14) How does an employer know what hazards are relevant for their workplace for Part 2 of the JHSC Certification Training?
15) If you were certified under the 1996 Certification Standards, do you still need to take JHSC Certification Training again under the new JHSC standards?
16) When can you begin taking training under the new JHSC Certification Standards?
17) What is the validity period of the JHSC certification under the new Standards?
18) Are the requirements for JHSC Refresher Training as per the new JHSC Certification Standards applicable to members who were certified under the 1996 Standard?
19) What do you do if you completed only your Part 1 training under the 1996 Standard and want to be a certified JHSC member after Mar 01, 2016?
20) As a certified JHSC member, is your certification valid even if you change your workplace
21) What is your recourse in case you do not take JHSC Part 2 training within six months of completing Part 1 under the new Standards?
22) Can you get an exemption from taking the JHS Refresher Training?
23) What will happen in case you do not take JHSC Refresher Training within the three years?

 

1) What is the new standard of the JHSC Certification Training Program?

The Chief Prevention Officer (CPO) of the Ministry of Labour (MOL) introduced the new Joint Health and Safety Committee (JHSC) Certification Training Program Standard. Moreover, the CPO provides the minimum criteria that Ontario employers have to meet for it to approve their JHSC certification training program. The main objective of the new Program Standard for JHSC is to strengthen the training requirements for all the certified JHSC members, making it more consistent.

The new Program Standard comprise three JHSC Certification Training courses – Part 1, Part 2, and JHSC Refresher Training.

JHSC Part 1 Training:

Course Duration – 3 Days (19.5 hours)

Topics Covered:

  • Occupational health and safety law
  • Rights, duties, and responsibilities of all the workplace parties
  • Hazard recognition hazards, assessment, control, and evaluation of hazard controls
  • Joint health and safety committees
  • Duties and responsibilities of JHSC members as well as certified members
  • Health and safety resources

JHSC Part 2 Training:

Course Duration – 2 Days (13 hours)

Topics Covered:

  • The key concepts pertaining to hazard recognition, assessment, and evaluation of hazard controls
  • The JHSC training course teaches participants different ways to apply these concepts to a minimum of six hazards. In fact, the key point to note here is that these 6 hazards must be relevant to their respective workplaces.
  • The JHSC certification training focuses on making the participants practice drafting action plans and making key recommendations to the employer through an in-class activity

JHSC Refresher Training:

Course Duration – 1 Day (6.5 hours)

Topics Covered:

  • Review of key concepts from Part One and Part Two Training, updates to legislation, standards, codes of practice, and occupational health and safety best practices
  • An opportunity for certified members to share and discuss best practices

2) What is the new training provider standard for JHSC Certification?

The CPO has set out criteria that a CPO-approved training provider must meet to become an approved training provider of JHSC certification training program. The main objective of the new training provider standard is to ensure high quality JHSC training coupled with consistent delivery of the CPO-approved JHSC certification training program.

3) By when did the new JHSC Certification Training Standards become effective?

CPO made the new JHSC Certification Training Standards effective Mar 1, 2016. Moreover, according to the CPO, the 1996 Certification Standards will remain effective until Feb 29, 2016. After that date the new standard will take effect.

4) Who can provide the CPO-approved JHSC certification training program?

CPO-approved JHSC certification training program can be delivered by a CPO-approved training provider of the JHSC certification training program. The CPO provides a list of all the approved providers on the MOL’s website. The list would comprise names of training providers approved by the CPO under the new JHSC Certification Training Standards. It is important to note that the CPO will not consider training providers who were earlier approved under the 1996 Standards as approved providers of the JHSC certification training, effective Mar 1, 2016.

5) How can you become a certified member of a JHSC of your company?

Effective Mar 01, 2016, you need to join and pass part 1 and 2 of the JHSC certification training program delivered by a CPO-approved training provider to become a certified member of the Joint Health and Safety Committee (JHSC) of your company. Moreover, you require to complete your part 2 training within 6 months of completing part 1 training. However, this could be subject to a one-time extension that the CPO could grant at its discretion.

For maintaining your JHSC certification, you need to take an approved JHSC Refresher Training program every three years. This will be within three years of completing your JHSC part 2 training or when you did your last JHSC Refresher Training.

6) How many members of the Joint Health and Safety Committee need to be certified?

As per Section 9(12) of the Occupational Health and Safety Act, an employer has to ensure that at least one member representing the:

  • Employer is a certified member of the JHSC
  • Workers is a certified member of the JHSC

The employer has to get the above two members certified only through a CPO-approved JHSC Training provider.

7) What is the time taken to complete the part 1 and 2 of the JHSC training program?

Here’s the time scheduled for part 1 and 2 of the JHSC certification training:

  • Part 1: 3 days in-class training for approximately 19.5 hours
  • Part 2: 2 days in-class training for approximately 13 hours

For JHSC Refresher Training: 1 day of approximately 6.5 hours

8) Can a training provider deliver their current approved program prior to being approved by the CPO?

That could have been done only until Feb 29, 2016. Effective Mar 01, 2016, a training provider must be a CPO-approved provider before delivering the training program.

9) When can a training provider begin delivering training under the new JHSC Certification Training standards?

Training providers must make a formal application to the Ministry of Labour for becoming a CPO-approved training provider. Upon receiving CPO approval, the training provider can start delivering the JHSC Certification Training under the new JHSC Certification Training Standards. The CPO will grant approvals effective Mar 01, 2016. Thus, CPO-approved training providers will be allowed to deliver the JHSC Certification Training under the new Standards as of that day.

10) Can a CPO-approved JHSC training provider be approved to deliver training only for Part 1 or Part 2 or just JHSC Refresher Training?

The CPO provides a training provider with the opportunity to choose the course they want to deliver. The CPO may approve that training provided that the training provider meets the approval requirements. Thus, a JHSC training provider can apply for CPO approval for only Part 1, Part 2, JHSC Refresher Training, or some or all of them, depending on the training provider’s choice.

11) What is the program standard for provide for e-Learning or blended learning of JHSC Certification Training?

The CPO allows training providers to deliver 6.5 hours of Part 1 or Day 1 or Part 1 Training via e-Learning. The rest of the 2 days of Part One and the two days of Part Two have to done in-class. The CPO requires JHSC Refresher Training also to be delivered in-class. JHSC Training programs that include e-Learning or blended learning must meet the CPO’s e-Learning Instructional Design Guidelines. The training providers must design the e-Learning components of the JHSC program to meet these guidelines. Further, these must be in conjunction with the new JHSC Certification Training Standards.

12) Can an employer become a CPO-approved training provider under the new Standards?

Yes, indeed. The new JHSC Certification Training Provider Standard allows an employer to make an application to become a CPO-approved training provider of an approved JHSC Certification Training program.

13) Will an employer require ministry or CPO approval for all the occupational health and safety training offered in-house?

You do not require CPO approval as an employer for in-house training that is:

  • not required by the Occupational Health and Safety Act or regulations
  • Required by the OHS Act and/or regulations. However, the CPO has not established a Standard in for that training.

14) How does an employer know what hazards are relevant for their workplace for Part 2 of the JHSC Certification Training?

Guidance material developed by the ministry can be helpful for employers with regards to selecting hazards relevant to their workplaces for Part 2 Training.

15) If you were certified under the 1996 Certification Standards, do you still need to take JHSC Certification Training again under the new JHSC standards?

No. All JHSC members who were certified under the 1996 Standard need not retake any certification training under the new Standards. This includes JHSC Refresher Training.

16) When can you begin taking training under the new JHSC Certification Standards?

CPO-approved JHSC training providers will start delivering the training under the new JHSC certification standards effective Mar 01, 2016.

17) What is the validity period of the JHSC certification under the new Standards?

Members of the JHSC who have been trained and certified under the new Standards will have their certification valid for a period of 3 years from the date of completion of part 2. They will be required to take the JHSC Refresher Training within 3 years of becoming a certified JHSC member. They will have to take the JHSC Refresher Training every three years from here on for maintaining their JHSC certification. JHSC members and employers need to note that failure in meeting this requirement may result in the CPO revoking a JHSC member’s certification status.

18) Are the requirements for JHSC Refresher Training as per the new JHSC Certification Standards applicable to members who were certified under the 1996 Standard?

No. The requirements for JHSC Refresher Training as per the new standards are applicable only on a ‘go-forward’ basis for those JHSC members who have been trained and certified under the new standards.

19) What do you do if you completed only your Part 1 training under the 1996 Standard and want to be a certified JHSC member after Mar 01, 2016?

In case you have completed your Part 1 Training under the 1996 standard and have not finished Part 2 Training on or before Mar 01, 2016, you have either of the following two choices to be certified:

  • You can either take Part 1 and Part 2 of the JHSC training program from a CPO-approved provider
  • The Part 1 training you have taken under the 1996 Standard can be valid and you can take a CPO-approved Part 2 training from a CPO-approved training provider under the new JHSC Certification Training Standards.

It is crucial to note that either way, you will need to take the JHSC Refresher Training every three years for maintaining your JHSC certification.

20) As a certified JHSC member, is your certification valid even if you change your workplace?

Yes. Your JHSC certification remains valid even if you change your workplace and is transferable between two workplaces. You can take your worker certification card as proof of your training to your new employer.

21) What is your recourse in case you do not take JHSC Part 2 training within six months of completing Part 1 under the new Standards?

In case you do not take Part 2 training within six months of completing Part 1 training under the new standard, and you have not received a one-time extension from the CPO:

“You will have to take an approved JHSC Refresher course before you can take Part 2 training or take an approved Part 1 training again.”

22) Can you get an exemption from taking the JHS Refresher Training?

Yes. As a certified member of the JHSC, you may request the CPO for a one-time exemption from the JHSC Refresher Training provided you are an active member who is engaged at your workplace JHSC within the last 12-month period. Owing to this exemption, the required period for JHSC Refresher Training will be extended by an additional three years for you, the active member.

23) What will happen in case you do not take JHSC Refresher Training within the three years?

If you do not take the approved JHSC Refresher Training program within three years of completing Part 2 or the previous approved JHSC Refresher training and you haven’t received a one-time exemption:

  • The CPO may revoke your certification.
  • If the CPO revoked your certification, you will have to re-take the JHSC Certification Training Part 1 and 2 (including JHSC Refresher training within 3 years) for becoming re-certified.
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